Track Every Billable Minute, Maximize Profitability
Set up projects, record billable timesheets, and route approvals through multi-level workflows. Monitor budgets vs. actuals and measure team utilization—all in one place.
Website Redesign
ABC Corp
On Track
80% of budget used
Mobile App Development
XYZ Ltd
At Risk
95% of budget used
API Integration
Startup Inc
On Track
45% of budget used
Set Up Projects in Minutes
Create a project with a name, timeframe, and billing type—then assign employees. palm.hr automatically calculates rates and tracks budgets so you can focus on delivery.
- Define project name and timeframe
- Choose billing type (standard, per-person, compensation package)
- Set project budget for cost tracking
- Add locations with optional geofence
- Assign employees with automatic rate calculation
Billable Time
Today's Hours
Vacation
20 DAYS AVAILABLE
Flexible Billing Rates
Bill every project the right way. Set a flat hourly rate, define per-employee or per-role rates, or derive rates directly from compensation packages—including internal non-billed projects.
- Standard rate — one flat hourly rate for the project
- Person billable rate — per employee or per role
- Compensation package — derive rates from employee packages
- Internal (non-billed) projects for overhead tracking
- Define hourly rates per designation across your organization
Record Billable Time Effortlessly
Employees start a timer or fill in a monthly timesheet grid with working hours, overtime, and leave—all in one view. Save as draft, add comments, and submit when ready.
- Start/stop timer widget on web and mobile
- Monthly timesheet grid with day-by-day entry
- Auto-populated leave, holidays, and rest days
- Save as draft or submit for approval
- Add comments for project-level discussions
| Day | Hours | Overtime | Type |
|---|---|---|---|
| Mon 1 Mar | 8:00 | 0:30 | Work |
| Tue 2 Mar | 8:00 | 1:00 | Work |
| Wed 3 Mar | 8:00 | 0:00 | Work |
| Thu 4 Mar | — | — | Leave |
| Fri 5 Mar | 8:00 | 0:45 | Work |
| Sat 6 Mar | — | — | Rest |
Multi-Level Approval Workflows
Route timesheets through up to 5 approval steps per project. Choose approvers by line manager, permission group, or specific person—with a master flow as fallback.
- Up to 5-step approval workflows per project
- Approvers by line manager, permission group, or specific person
- Master approval flow as a fallback for all projects
- Reject with comments for employee revision
- Cutoff day with optional late-submission and reminders
Submitted
Ahmed K.
Line Manager
Sara M.
HR Approval
Pending
Rejected - Returns to employee with comments
Budget vs. Actual Insights
See exactly how every project is performing. Compare budgeted cost against actual spend, track cost variance, and identify over-budget projects before it's too late.
- Compare project budget against actual spend
- Track cost variance by amount and percentage
- Filter by date range and project
- View actual hours logged per project
- Export reports to Excel
| projectTimePage.project | Budget | Actual | Variance |
|---|---|---|---|
| Website Redesign | $12,000 | $9,840 | 18% |
| Mobile App | $20,000 | $21,500 | 8% |
| API Integration | $5,000 | $3,200 | 36% |
Resource Utilization Reports
Understand where your team's time goes. See billable utilization per employee, spot who's overloaded or underutilized, and make smarter staffing decisions.
- See billable utilization percentage per employee
- Track non-billed and unallocated hours
- Filter by department, role, and date range
- Identify over- and under-utilized team members
- Export utilization data to Excel
Ahmed K.
Developer
Sara M.
Designer
Omar H.
Project Manager
Layla T.
QA Engineer
Project Expense Claims
Let employees raise expense claims linked to specific projects. Claims automatically follow the project's approval flow, keeping all project costs in one place.
- Raise expense claims linked to specific projects
- Automatic routing through project approval flow
- Optional project selection for assigned employees
- Seamless integration with existing expense claims
- Full audit trail on project-level expenses